Manage business travel programs with travel policy enforcement, approval workflows, duty of care, and expense integration. Purpose-built for TMCs and corporate travel departments.
Corporate travel is fundamentally different from leisure travel. Every booking involves travel policy, budget approvals, duty of care obligations, and expense reporting. Corporate travel agencies and TMCs are responsible not just for booking trips but for managing complex travel programs on behalf of their clients.
The expectations are high. Finance teams want cost control and visibility. HR departments demand duty of care. Travelers want flexibility and convenience. And corporate clients expect their TMC to deliver all of this seamlessly.
Managing corporate travel is about balancing competing priorities. The finance team wants to control costs. The HR team wants to ensure traveler safety. Travelers want flexibility and convenience. Your agency sits in the middle, trying to satisfy everyone.
Most corporate agencies manage this balancing act through a patchwork of systems — a GDS for booking, spreadsheets for approvals, a separate tool for traveler tracking, and email for everything else. Information is fragmented, processes are manual, and client reporting requires hours of data compilation.
As corporate clients demand more transparency, better cost control, and stronger duty of care, agencies need a platform that integrates every aspect of corporate travel management into one unified system.
Built for large multi-national TMCs. Expensive, complex to configure, and require dedicated IT support. Overkill for mid-market corporate agencies.
No policy enforcement, no approval workflows, no duty of care. Designed for vacation bookings, not business travel management.
Handle expense reports but not the booking process. No travel policy enforcement at the point of booking. Reactive, not proactive.
No automation, no real-time data, no traveler tracking. Everything is manual and reactive. Scales poorly as your client base grows.
Expensive to build and maintain. Require ongoing development investment. Hard to adapt as corporate travel requirements evolve.
TRAVEgala gives corporate travel agencies a complete platform designed for business travel management:
Configure travel rules per corporate client — flight class, hotel budget, booking channels. Policies are enforced automatically at the point of booking.
Set approval chains based on trip cost, duration, or employee tier. Approvals collected via email or mobile before ticketing.
Know where travelers are during active trips. Send alerts during disruptions. Fulfill duty of care obligations confidently.
Trip data flows directly into expense management systems. Categorized, itemized, and ready for finance teams.
Generate customized reports per corporate client — spend analysis, policy compliance, traveler patterns. Delivered automatically.
Every capability designed to help corporate travel agencies manage business travel programs effectively.
Define travel policies per company, department, or employee tier. Enforce rules on flight class, hotel budgets, and booking channels.
Configure approval chains based on trip cost, duration, destination, or employee level. Managers approve via email or mobile.
Know where your travelers are in real time. Send alerts during disruptions. Access emergency contact information instantly.
Centralized billing per company. Integrate with expense management systems. Auto-categorize travel spend.
Dashboard with real-time spend tracking, policy compliance rates, supplier savings, and travel pattern insights.
Book and bill in multiple currencies. Support travelers across countries with local content and compliance.
Send automated pre-trip briefings, flight change alerts, and destination advisories. Two-way messaging with travelers.
Pre-trip risk assessments, destination intelligence, traveler tracking, and emergency response automation.
The agency: A mid-market corporate travel agency managing travel for 15 corporate clients with 500 active travelers. They handle 2,000+ bookings per year across 20+ countries.
The challenge: Each client had a different travel policy enforced through email. Approvals required manual emails and spreadsheet tracking. Traveler tracking was non-existent. Client reports were built manually from GDS data, taking 2 days per report.
The solution: The agency implemented TRAVEgala across all corporate clients. Travel policies were configured per client, approval workflows automated, and traveler tracking enabled. Client reports were generated automatically.
The result: Client reporting dropped from 2 days to 15 minutes. Policy compliance improved as enforcement shifted from reactive to proactive. The agency won 3 new corporate accounts based on their enhanced duty of care capabilities.
Manage multiple corporate clients from one platform with separate policies, approvals, and reporting per client.
Book trips within policy guidelines automatically. Approval status visible before ticketing. Less time on admin, more time on service.
Clean, categorized travel spend data flowing into expense systems. No manual reconciliation. Full audit trail for every booking.
Real-time traveler tracking, automated alerts, and emergency response tools. Demonstrate compliance with duty of care obligations.
Complete visibility into travel spend, policy compliance rates, and supplier savings. Data-driven travel program management.
Reactive policy enforcement creates friction and rework. TRAVEgala's policy engine checks compliance before booking — approve, flag, or block in real time.
Email-based approvals get lost, delayed, or forgotten. TRAVEgala automates the approval workflow and sends reminders when action is needed.
Without traveler tracking, you cannot respond to emergencies effectively. TRAVEgala's real-time tracking and alerting ensure you are always prepared.
Each client has unique policies, cultures, and reporting needs. TRAVEgala allows per-client configuration so every program feels bespoke.
Reactive reporting makes you look disorganized. Automated, proactive reporting positions you as a strategic partner, not just a booking service.